City of Jacksonville

A quorum of the Committee Members (5) will need to be present in-person, but other members may attend utilizing Communications Media Technology (CMT). The purpose of the Hybrid Virtual In-Person Meeting is to provide a forum to discuss topics related to the conduct of the 2020 elections and any other items noted on the meeting’s agenda or at the discretion of the Chair.
 
Election Advisory Panel members, City staff and the public may attend the meeting at the physical location – City Council Chamber - but CDC guidelines will be adhered to due to COVID-19. A mandatory mask requirement is in place for all public buildings pursuant to the COJ Emergency Executive Proclamation 2020-005, as extended. The Hybrid Virtual In-Person Meeting is scheduled for Thursday, January 28, 2021 3:00 PM – 4:30 PM.
 
The public will be encouraged to share general comments by email or telephone. Public hearings and public participation are required by state statute for specific legislation. We will conduct these hearings as required by state law. Jeffc@coj.net is the designated email for general comments to be including as a part of this meeting. For further information contact Jeff Clements, Chief, City Council Research Division, at 904-255-5137 or jeffc@coj.net.
 
WAYS FOR THE PUBLIC TO ACCESS THE MEETING:
 

1. Sign up for Zoom.  Type - Zoom.US – with Chrome Internet Browser.  Go to:  JOIN A MEETING On Dashboard Information regarding the Zoom meeting ID and meeting password is listed below:

 
Meeting ID: Meeting ID: 970 8835 3166 Passcode: 367048
 
(You can LISTEN to the meeting and VIEW the meeting this way.
 
ALL PARTICPANTS WHO WANT TO PARTICIPATE IN LEGALLY REQUIRED PUBLIC PARTICIPATION MUST LOG IN WITH (It would be helpful to identify subject to be addressed)
                Full Name – IE:  Cheryl L. Brown 2020-0200
 
2.  Watch it on your computer. Streaming site (or COJ streaming site):
 https://www.coj.net/city-council/city-council-meetings-online
 
3.  Joining a Zoom Meeting by phone:    

Dial:  1 646 558 8656 - Meeting ID: Meeting ID: 970 8835 3166
Passcode: 367048
            Find your local number: https://zoom.us/u/aH9Ihu8jm
 
WAYS FOR THE PUBLIC TO PARTICIPATE IN LEGALLY REQUIRED PUBLIC HEARINGS OR PUBLIC PARTICIPATION ZOOM MEETING
           
1.  Refer to:  City of Jacksonville Citizen Guide to Council Meetings (Attached)
2.  Legal Name must appear on Zoom to be recognized by the Chair;
3.  DO NOT state your residence- address as this is not required in this forum – only state
      County and Zip Code
4.  Timeframe set by Chairman – No more than 3 minutes per speaker.
5.   The Timer will be viewable.  Must be in “Gallery View” to see countdown; Sort those in
       meeting by going to “Participant” and typing in Timer.
6. Chairman will “ONLY” call on speakers using the ELECTRONIC “RAISE HAND”
    feature located within the Zoom App.   This feature is found- Click on “Participants” scroll to the bottom click on “Raise Hand”… wait to be recognized.  (Must have a Microphone, Video, and Speakers to participate with the function.)

INSTRUCTIONS: JOINING A MEETING BY DIAL-IN PHONE ONLY

1. Dial numbers provided above.  If you dial a toll number, your carrier rates will apply.
2. You will be prompted to enter the meeting ID – the Meeting ID: 970 8835 3166  Passcode: 367048
3. If the meeting has not already started and join before host is not enabled, you will be prompted to press # to wait if you are participant.
4. You will be prompted to enter your unique participant ID. This only applies if you have joined on the computer or mobile device or are a panelist in a webinar. Press # to skip.

If you join by computer or mobile device later, you can enter the Participant ID to bind your phone and device session together and show your video when you speak on the phone. To enter your participant ID once you are in the meeting, enter #Participant ID# on your phone.

PHONE CONTROLS FOR DIAL-IN PHONE ONLY PARTICIPANTS
The following commands can be entered via phone tones using your phone's dial pad while in a Zoom meeting:

• *6 - Toggle mute/unmute (While this is a function that is available the mute and unmute function will be controlled by the Host not the participant. To speak, the participant must use the *9 function to be recognized.)
• *9 - Raise hand (Electronic Zoom feature that “Must” be used to be recognized by the Chairman to Speak)
• Refer to:  City of Jacksonville Citizen Guide to Council Meetings (Attached)
• Legal Name must appear on Zoom to be recognized by the Chair;
• DO NOT state your residence- address as this is not required in this forum – only state

 County and Zip Code

• Timeframe set by Chairman – No more than 3 minutes per speaker.
• Phone in participate will be informed of remaining time.
• Chairman will “ONLY” recognize or call on speakers using the ELECTRONIC “RAISE HAND” feature   located within the Zoom App  *9 … wait to be recognized.  (Must have a Microphone and Speakers on phone to participate with the function.)

 
ADA and TDD ASSISTANCE
 
Pursuant to the American with Disabilities Act, accommodations for persons with disabilities are available upon request.  Please allow 1-2 business days’ notification to process; last minute requests will be accepted, but may not be possible to fulfill.  Please contact Disabled Services Division at: V- 904-255-5466, TTY-904-255-5476, or email your request to KaraT@coj.net.
 
All legislative inquires contact Jessica Matthews, Chief of Legislative Services at 904 255 5169 or JMatthews@coj.net.  Please contact Dr. Cheryl L Brown, Director/Council Secretary at CLBrown@coj.net  904 255 5193 or refer to the information provided with the notice for specific contact information and/or details.
 
Please refer to the Jacksonville City Council Webpage at https://www.coj.net/city-council/events for future meeting notices, cancellations and other notifications.
 
For general meeting information please contact Jeff Clements, Council Research Division, at jeffc@coj.net.