City of Jacksonville

During the Cancellation of previous meetings scheduled for the Week of April 6^th and the Meeting of the Council on April 14^, 2020 the Jacksonville City Council established virtual meeting policies and procedures, including virtual public hearing procedures for land use and zoning matters, to protect the health and safety of all citizens from the risks of COVID-19 – Ordinance 2020-200-E, hereto attached and available.  The information  may be viewed online at https://jaxcityc.legistar.com/Legislation.aspx.
 
ALL OPEN AND ADVERTISED LAND USE AND ZONING COMMITTEE PUBLIC HEARINGS ARE TO BE CONTINUED TO THE NEXT LAND USE AND ZONING COMMITTEE MEETING, CURRENTLY SCHEDULED FOR TUESDAY, MAY 5, 2020.
 
ALL CITZENS ARE ENCOURAGED TO PARTICPATE IN THE PROCESS.
 
 
Please refer to the Jacksonville City Council Webpage at https://www.coj.net/city-council/events for future meeting notices, cancellations and other notifications.
 
For information regarding specific items pending on the Land Use and Zoning Committee Agenda, please contact Shannon Eller (OGC) at SEller@coj.net, or Folks Huxford (ZONING) at FHUXFORD@coj.net, or Kristen Reed (LAND USE) at KReed@coj.net.  For general meeting information please contact Cheryl L Brown, Council Secretary, at CLBrown@coj.net or Jessica Matthews, Chief of Legislative Services, at JMatthews@coj.net.
 
WAYS FOR THE PUBLIC TO ACCESS THE MEETING:
 

1. Sign up for Zoom.  Type - Zoom.US – with Chrome Internet Browser.  Go to:  JOIN A MEETING On Dash Board Information regarding the Zoom meeting ID and meeting password is listed below:

 
Meeting ID:  944 9967 6118 Meeting Passwords:  587861.  (You can LISTEN to the meeting and VIEW the meeting this way.
 
ALL PARTICPANTS WHO WANT TO PARTICIPATE IN LEGALLY REQUIRED PUBLIC
 PARTICIPATION MUST LOG IN WITH (It would be helpful to identify bill to be addressed)
              Full Name – IE:  Cheryl L. Brown 2020-0200
 
2.  Watch it on your computer. Streaming site (or COJ streaming site):
 https://www.coj.net/city-council/city-council-meetings-online
 
3.  Joining a Zoom Meeting by phone:     

Dial:  1 646 568 7788 - Meeting ID: 944 9967 6118# Password: 587861# (Local); or
Find your local number: https://zoom.us/u/ad9VNV3pHM
 
 
WAYS FOR THE PUBLIC TO PARTICIPATE IN LEGALLY REQUIRED PUBLIC HEARINGS OR PUBLIC PARTICIPATION ZOOM MEETING
           
1.  Refer to:  City of Jacksonville Citizen Guide to Council Meetings (Attached)
2.  Legal Name must appear on Zoom to be recognized by the Chair;
3.  DO NOT state your residence- address as this is not required in this forum – only state
      County and Zip Code
4.  Timeframe set by Chairman – No more than 3 minutes per speaker.
5.   The Timer will be viewable.  Must be in “Gallery View” to see countdown; Sort those in
       meeting by going to “Participant” and typing in Timer.
6.   Chairman will “ONLY” call on speakers using the ELECTRONIC “RAISE HAND” feature
       located within the Zoom App.   This feature is found- Click on “Participants” scroll to the bottom
       click on “Raise Hand”… wait to be recognized.  (Must have a Microphone, Video, and Speakers
       to participate with the function.)

INSTRUCTIONS: JOINING A MEETING BY DIAL-IN PHONE ONLY

1. Dial numbers provided above.  If you dial a toll number, your carrier rates will apply.
2. You will be prompted to enter the meeting ID – the Meeting ID:  944 9967 6118 Meeting Password:  587861.
3. If the meeting has not already started and join before host is not enabled, you will be prompted to press # to wait if you are participant.
4. You will be prompted to enter your unique participant ID. This only applies if you have joined on the computer or mobile device or are a panelist in a webinar. Press # to skip.

If you join by computer or mobile device later, you can enter the Participant ID to bind your phone and device session together and show your video when you speak on the phone. To enter your participant ID once you are in the meeting, enter #Participant ID# on your phone.
PHONE CONTROLS FOR DIAL-IN PHONE ONLY PARTICIPANTS
The following commands can be entered via phone tones using your phone's dial pad while in a Zoom meeting:

• *6 - Toggle mute/unmute  (While this is a function that is available the mute and unmute function will be controlled by the Host not the participant. To speak, the participant must use the *9 function to be recognized.)
• *9 - Raise hand  (Electronic Zoom feature that “Must” be used to be recognized by the Chairman to Speak)
• Refer to:  City of Jacksonville Citizen Guide to Council Meetings (Attached)
• Legal Name must appear on Zoom to be recognized by the Chair;
•  DO NOT state your residence- address as this is not required in this forum – only state

County and Zip Code

• Timeframe set by Chairman – No more than 3 minutes per speaker.
• Phone in participate will be informed of remaining time.
• Chairman will “ONLY” recognize or call on speakers using the ELECTRONIC “RAISE HAND” feature   located within the Zoom App  *9 … wait to be recognized.  (Must have a Microphone and Speakers on phone to participate with the function.)

 
4. Look at the digital recording of the meeting later on this website under available archives- City Council click
     link:   https://www.coj.net/city-council/city-council-meetings-online
 
It is important that you use one of the above remote ways to access the meeting; the Mayor has imposed rules on social distancing because of the COVID-19 Virus.  If you have any problems or questions about gaining access to the meeting, please call 904 255 5193 Leave your name number and brief message.
 
 
WAYS FOR THE PUBLIC TO MAKE COMMENTS AT THE MEETING:
 

1.  You can email your comments to: CCMEETING05122020@COJ.NET
2. For some meetings, you will be able to call in to make a comment on the phone.

Many meetings, especially informational ones, may not have public comment. 
 
 
WAYS FOR THE PUBLIC TO PARTICIPATE IN LEGALLY REQUIRED PUBLIC HEARINGS OR PUBLIC PARTICIPATION ZOOM MEETING
           
1.  Refer to:  City of Jacksonville Citizen Guide to Council Meetings (Attached)
2.  Legal Name must appear on Zoom to be recognized by the Chair;
3.  DO NOT state your residence- address as this is not required in this forum – only state
      County and Zip Code
4.  Timeframe set by Chairman – No more than 3 minutes per speaker.
5.   The Timer will be viewable.  Must be in “Gallery View” to see countdown; Sort those in
       meeting by going to “Participant” and typing in Timer.
6.   Chairman will “ONLY” call on speakers using the ELECTRONIC “RAISE HAND” feature
       located within the Zoom App.   This feature is found- Click on “Participants” scroll to the bottom
       click on “Raise Hand”… wait to be recognized.  (Must have a Microphone, Video, and Speakers
       to participate with the function.)
 
 
ADA and TDD ASSISTANCE
 
Pursuant to the American with Disabilities Act, accommodations for persons with disabilities are available upon request.  Please allow 1-2 business days’ notification to process; last minute requests will be accepted, but may not be possible to fulfill.  Please contact Disabled Services Division at: V- 904-255-5466, TTY-904-255-5476, or email your request to KaraT@coj.net.
 
 
For information regarding specific items pending on the Land Use and Zoning Committee Agenda, please contact Shannon Eller (OGC) at SEller@coj.net, or Folks Huxford (ZONING) at FHUXFORD@coj.net, or Kristen Reed (LAND USE) at KReed@coj.net.  For general meeting information please contact Dr, Cheryl L Brown, Council Secretary, at CLBrown@coj.net or Jessica Matthews, Chief of Legislative Services, at JMatthews@coj.net.