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JaxEPICS
Follow this link to access our new permitting system: https://jaxepics.coj.net/
Online (electronic) permit submission is now required for all permit types. Instructions for various permit types are found at the bottom of this page.
Here are a few points to keep in mind:
- Your plans will be reviewed by the Fire Marshal, Zoning, Concurrency and Development Services through this process. If your project requires any other agency approval (Historical Preservation, Downtown Investment Authority, Health Department, etc.), you must obtain that approval and provide us confirmation, either sign-offs on the permit application or approval correspondence uploaded into the “Correspondence” folder of the Building Inspection Division online permitting system.
- In addition to the online application form, the applicant will need to upload a completed Permission to Obtain Permits form. This form form can be found on the Checklists, Forms, and Downloads link in the menu to the left.
- A design professional that has registered with us and received his Profile can complete the online application when there is a need to submit for review before a contractor has been selected. The review would be completed, however, Permission to Obtain Permit form will need to be submitted by the contractor and all fees paid before the permit will be issued.
- Make sure the email address you enter in the Project Contact field is the person you want to be notified during the review process. Email notifications will be automatically sent out as the plans proceed through the review process.
- All documents submitted must be in PDF format.
- Contractor will be responsible to print and provide onsite all approved documents required for inspection, unless provided in a digital form comliant with Florida Statute.
- Plans that are digitally signed and sealed cannot be password protected.
- Your plan review time frame does not start until Zoning, Concurrency, and Development Services have approved the plans for review and your plan review fee has been paid.
If you have additional questions about setting up a profile or submitting permits please contact Saquira Tucker at SaquiraT@coj.net, or Sandy Rosenblatt at (904) 255-8515 or SRosen@coj.net.
Common Permit Statuses in JAXEPICS
Not Submitted – This status indicates the applicant has generated a permit with an assigned permit number but has not submitted the permit to the City for review. The applicant has access to complete all required fields (indicated by an asterisk*). First, complete the Location, Contacts and Specs tabs. Next, click on the Documents tab to upload all required documents. Upload the documents into the proper folders, i.e. Architectural Plans into the Architectural Folder, Structural Plans into the Structural Folder, Site Plans into the Site Plans Folder, etc. After uploading the required documents, click the “Submit For Review” button at the top of the page. You will notice in the upper left corner of the page the permit status will change from Not Submitted to DSD Review.
DSD Review – This status indicates the permit has been submitted to the Development Services Division (DSD) for their review. DSD reviews include Zoning, Concurrency, DMG, Landscape and Drainage. Each type of DSD review may not be required for all permit types but is typically required for Building permits. All DSD reviews must be completed before the Building Inspection Division (BID) can begin their review.
Agency Review – This status indicates the permit requires an Agency review. An Agency review is determined by the scope of work and/or project location. This review is most common on Building permits but may be required on other permit types. An Agency review may include but is not limited to: Arlington CRA, Asbestos, Ash Site, Downtown Investment Authority (DIA), FEMA/Flood and Historic. All Agency reviews must be completed, before the Building Inspection Division (BID) can begin their review.
Sufficiency Review – This status is to verify all prerequisite reviews are complete and all required documents are uploaded to the permit. The Sufficiency review is required by State Statute. This status is most common on Building permits. The Sufficiency review must be completed, before the Building Inspection Division (BID) can begin their review.
Pending Review Payment – This status indicates a plan review fee (if required), must be paid before the Building Inspection Division (BID) can begin their plan review. Once paid, the permit status will change from Pending Review Payment to In Review.
In Review – This status indicates the permit has been submitted to the Building Inspection Division (BID) and the Fire Marshal (if required) for their review. This review will ensure the documents are in accordance with the Florida Building Code and the Florida Fire Prevention Code.
Return for Corrections – If a reviewer needs additional information/documents, during the various statuses (DSD Review, Agency Review, Sufficiency Review, In Review), the permit will be placed in Return for Corrections. This status allows the applicant to edit certain fields and upload documents. This status is like Not Submitted and is only used prior to permit issuance.
Pending Payment – After all reviews/documents have been approved, the permit will be placed in Pending Payment status. Once the balance of the permit fees are paid, the status will change to Active.
Active – This status indicates that work may begin, and the applicant has an issued permit. When ready, required inspections may be scheduled.
Active (Return for Corrections) – If revised documents or additional information is required, while the permit is Active, it must be submitted in this status. The applicant shall click the “Revise” button to Change the status from Active to Active (Return for Corrections). This status will allow the applicant to upload documents. After the documents are uploaded, the applicant must click the “Submit For Review” button, which will change the status to Active (In Review). This status is only used, after permit issuance.
Active (In Review) – This status indicates a revision to an Active permit has been submitted with revised documents and is pending a plan review. Once the review and the documents are approved, the status will change to Active.
Finalized – This status indicates that all work and required inspections have been performed. A permit with this status is closed. A Certificate of Occupancy or a Certificate of Completion will be issued and available to print.
Finalized-NIF – This status is for a permit that does not require any inspections. After the permit fee is paid and all required documents have been received, the permit status will change to Finalized-NIF. A permit with this status is closed.
Cancelled – This status indicates no work was performed, after the permit was issued. A permit with this status is closed.
Expired – For permits issued since 1998, this status indicates work has commenced, but there has been a lack of progress or has been abandoned. These permits are considered open. Prior to 1998, this status was used for permits with no Certification of Occupancy. Staff would have to research to see if permits expired prior to 1998 are still open or not.
Void – This status indicates a permit, which was discontinued by the applicant, prior to the permit approval / issuance.
Creating a Profile for Online Submissions
Complete either the Contractor Registration form or the Design Professional Registration form. Both forms are available on our Forms and Downloads page in the flyout menu on the left side of the page. Email the completed registration form to our permit assistants at BIDDocuments@coj.net.
Please note that a company should submit only one registration form and will be assigned only one profile.
Digital Signatures
Digital signatures must comply with Florida Statutes Chapter 481 and Florida Administrative Rule 61G1-16.005 for Architects or Florida Statutes Chapter 471 and Florida Administrative Code Rule 61G15-23.003 for Engineers.
Certificate Authority services can be purchased through a number of third party companies including Entrust, eTrust, GeoTrust, GlobalSign, IdenTrust and Verisign. This is not a complete list and the City of Jacksonville does not recommend one firm over another. It is the purchaser’s responsibility to ensure the service meets the requirements of the Florida Statutes and Administrative Rules.